Demo Class Booking Bot for Coaching Institutes on WhatsApp
A student who already knows which subject they want messages "book a demo" — the bot lets them pick the subject, collects date, time and contact details, locks a calendar slot, and reminds them an hour before class.
Build it as a Manual Bot
A straight, no-branch chain: subject selection, date and time collection with validation, student details, a calendar hold, tagging, tutor routing, a confirmation template, and a timed reminder an hour before the class.
START
Trigger
Keywords (Required)
demo class
free trial
book a class
trial session
4 keywords
List
Header (Optional)
Image
OR
Paste image URL…
Body Text (Required)
Which subject would you like a demo for?
40/1024
List Items (Max 10)
Mathematics
11/20
Physics
7/20
Chemistry
9/20
English
7/20
Date Input
Prompt (Required)
Preferred date? (DD/MM)
23/1024
Invalid Message (Required)
That doesn't look like a valid date. Please try DD/MM.
54/200
Time Input
Prompt (Required)
Preferred time slot? (e.g. 5 PM)
32/1024
Text Input
Prompt (Required)
Student full name?
18/1024
Variable Name (Required)
student_name
12/60
Phone Input
Prompt (Required)
Contact number for confirmation?
32/1024
Google Calendar
Event Title (Required)
Demo Class — {{subject}} — {{student_name}}
43/100
Calendar (Required)
Connected: Google Calendar
26/100
Set Tag
Tag (Required)
demo-scheduled
14/60
Team Assignment
Assign To (Required)
Subject Tutor
13/100
Quick Reply
Header (Optional)
Image
OR
Paste image URL…
Body Text (Required)
You're confirmed! We'll also send a reminder 1 hour before your demo class.
75/1024
Wait
Wait Until (Required)
1 hour before the demo class
28/100
Template
Template Name (Required)
demo_reminder
13/100
Advanced settings
Build it as an AI Agent Bot
The assistant handles scheduling changes and tutor-background questions in one continuous conversation, then still confirms a real calendar slot.
Coaching & Tutoring Institutes
Unlike the manual bot above, this isn't one node in a flow — it's a separate AI assistant mode that takes over the entire conversation and replies in natural language until it's switched off.
Which fits this use case?
Frequently asked questions
Build this bot for your business
Set up either version — manual flow or AI agent — in minutes, on WhatsApp, Instagram or Messenger.
Start Free Trial →Ready to get started?
Book a personalized 1:1 demo with our team or sign up for a free 14-day trial.
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