Interview Booking Bot for Recruitment Agencies on WhatsApp
A candidate who already has a role in mind messages "book interview" — the bot lets them pick the role, collects date, time and contact details, locks a calendar slot, and reminds them before the interview.
Build it as a Manual Bot
A straight, no-branch chain: role selection, date and time collection with validation, candidate details, a calendar hold, tagging, recruiter routing, a confirmation template, and a timed reminder before the interview.
START
Trigger
Keywords (Required)
book interview
schedule interview
apply
interview slot
4 keywords
List
Header (Optional)
Image
OR
Paste image URL…
Body Text (Required)
Which role would you like to interview for?
43/1024
List Items (Max 10)
Frontend Developer
18/20
Sales Executive
15/20
Operations Manager
18/20
Date Input
Prompt (Required)
Preferred date? (DD/MM)
23/1024
Invalid Message (Required)
That doesn't look like a valid date. Please try DD/MM.
54/200
Time Input
Prompt (Required)
Preferred time slot? (e.g. 11 AM)
33/1024
Text Input
Prompt (Required)
Full name?
10/1024
Variable Name (Required)
candidate_name
14/60
Phone Input
Prompt (Required)
Contact number for confirmation?
32/1024
Google Calendar
Event Title (Required)
Interview — {{role}} — {{candidate_name}}
41/100
Calendar (Required)
Connected: Google Calendar
26/100
Set Tag
Tag (Required)
interview-scheduled
19/60
Team Assignment
Assign To (Required)
Recruiter
9/100
Quick Reply
Header (Optional)
Image
OR
Paste image URL…
Body Text (Required)
You're confirmed! We'll also send a reminder the day before your interview.
75/1024
Wait
Wait Until (Required)
1 day before the interview
26/100
Template
Template Name (Required)
interview_reminder
18/100
Advanced settings
Build it as an AI Agent Bot
The assistant handles interview-prep and scheduling-change questions in one continuous conversation, then still confirms a real calendar slot.
Recruitment & Staffing Agencies
Unlike the manual bot above, this isn't one node in a flow — it's a separate AI assistant mode that takes over the entire conversation and replies in natural language until it's switched off.
Which fits this use case?
Frequently asked questions
Build this bot for your business
Set up either version — manual flow or AI agent — in minutes, on WhatsApp, Instagram or Messenger.
Start Free Trial →Ready to get started?
Book a personalized 1:1 demo with our team or sign up for a free 14-day trial.
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