Campus Tour Booking Bot for Schools on WhatsApp
A parent who already wants to visit messages "book a tour" — the bot lets them pick which program to see, collects date, time and contact details, locks a calendar slot, and reminds them the day before.
Build it as a Manual Bot
A straight, no-branch chain: program selection, date and time collection with validation, parent details, a calendar hold, tagging, counselor routing, a confirmation template, and a timed reminder the day before the tour.
START
Trigger
Keywords (Required)
campus tour
visit school
book a tour
school visit
4 keywords
List
Header (Optional)
Image
OR
Paste image URL…
Body Text (Required)
Which program are you interested in touring?
44/1024
List Items (Max 10)
Primary Wing
12/20
Middle School
13/20
High School
11/20
Sports Facilities
17/20
Date Input
Prompt (Required)
Preferred tour date? (DD/MM)
28/1024
Invalid Message (Required)
That doesn't look like a valid date. Please try DD/MM.
54/200
Time Input
Prompt (Required)
Preferred time slot? (e.g. 10 AM)
33/1024
Text Input
Prompt (Required)
Parent full name?
17/1024
Variable Name (Required)
parent_name
11/60
Phone Input
Prompt (Required)
Contact number for confirmation?
32/1024
Google Calendar
Event Title (Required)
Campus Tour — {{parent_name}}
29/100
Calendar (Required)
Connected: Google Calendar
26/100
Set Tag
Tag (Required)
tour-scheduled
14/60
Team Assignment
Assign To (Required)
Admissions Counselor
20/100
Quick Reply
Header (Optional)
Image
OR
Paste image URL…
Body Text (Required)
You're confirmed! We'll also send a reminder the day before your tour.
70/1024
Wait
Wait Until (Required)
1 day before the tour
21/100
Template
Template Name (Required)
tour_reminder
13/100
Advanced settings
Build it as an AI Agent Bot
The assistant handles scheduling changes and program-specific questions in one continuous conversation, then still confirms a real calendar slot.
Schools & Colleges
Unlike the manual bot above, this isn't one node in a flow — it's a separate AI assistant mode that takes over the entire conversation and replies in natural language until it's switched off.
Which fits this use case?
Frequently asked questions
Build this bot for your business
Set up either version — manual flow or AI agent — in minutes, on WhatsApp, Instagram or Messenger.
Start Free Trial →Ready to get started?
Book a personalized 1:1 demo with our team or sign up for a free 14-day trial.
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